Employment Opportunity

Building Blocks Together is seeking a highly-motivated and organized candidate for Administrative Assistant. Building Blocks Together is a local organization whose mission is to build wealth and equity for the disenfranchised communities through education, real estate ownership and development. Ultimately, BBT aims to serve as the primary minority real estate resource that guides individuals from being first time homebuyers to savvy investors in the Capital Region. An integral responsibility of the position is to support BBT’s executive staff with administrative assistance. The successful candidate must be well organized, detail-oriented, personable, and be able to take direction and also act independently. This position is supervised by and reports to the President, but works with everyone on the team.

General Description of Duties

 

The Administrative Assistant is responsible for the general administration of office operations for Building Blocks Together. Responsibilities include, but are not limited to: reception, administrative and clerical support; Serve as primary contact person for grant check disbursement and greet Building Blocks Together public visitors, supporting the President, Grants Manager and Housing Program Assistant.

 

Office Management:

• Assists with the administrative duties which includes attending and assisting with the preparation of minutes, presentations and materials for monthly meetings.

• Completes Grant Checklist for completeness and accuracy before submitting to Housing Program Assistant for approval

• Assists with the production and distribution of materials for the organization, including the preparation of official correspondence and regular updates to the organization’s website regarding projects, workshop and other information as needed.

• Facilitates the regular maintenance of office equipment, managing the repair of such and evaluating new equipment and techniques.

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Coordinates and distributes ingoing and outgoing mail including checks and invoices.

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Executive Administration:

 

• Serves as the front line of communication for telephone inquiries to the organization and refers inquiries to appropriate staff.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Handles traveling arrangements for President and other Senior staff

• Manages scheduling for senior staff, ensuring that the schedule is followed and respected.

• Assists management with the execution and implementation of annual operating plans that support strategic direction set by the Board of Directors.

• Prepares and edits correspondence, reports and presentations.

• Provides information by answering questions and requests.

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Other

 

• Works and interacts professionally and diplomatically with government officials, business leaders, community and neighborhood organizations and the public, prioritizing customer service.

• Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows-through on projects to successful completion, often with deadline pressures.

• Assists with the organization and implementation of corporate events as needed.

• Other duties as needed.

 

Qualifications

 

The successful candidate will have 2 to 3 years experience in a similar position. The successful candidate should have a general understanding of and enthusiasm for increasing minority homeownership. An understanding of, affinity for and residency in Albany, NY upon hiring is desirable.  The successful candidate must be well-organized, personable, results-driven and consistently detail-oriented. Excellent people skills, verbal and written communication skills are critical. The dynamic and fast-paced nature of  Building Blocks Together’s environment requires excellent critical thinking skills. Flexibility and ability to prioritize and execute multiple tasks simultaneously and efficiently is essential. The successful candidate must be able to work as part of a team, take and execute directions, and display initiative while working independently. Microsoft Office proficiency and advanced word processing skills are required and experience with WordPress, Zoom and Adobe Acrobat is a plus.  Building Blocks Together is an equal opportunity employer that values diversity. 

 

Please email the cover letter and resume with “Administrative Assistant” in the subject line.